Monday, August 6, 2018

Wrapping Up Summer


We have heard (and seen some photos) of some amazing Camp Hope stories! God has done some great things and I’m so happy that you are part of this amazing ministry.



Please share some evaluations on Survey Monkey so that we can continue to improve Camp Hope! Part of this survey is sharing your weekly number of Camp Hope campers and connecting with us on Social Media. If you have already emailed me this information, you can skip these questions. We are trying to put together some results that will help us in looking into grant money to continue improving this ministry.

You may be asking, "Now what?" We have a few resources for you to help you transition into the next school year After Camp Hope. If you have more ideas, please let us know.


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Monday, July 2, 2018

Share Your Stories

We have heard so many wonderful stories about Camp Hopes that have taken place and some that are getting ready to start from across the country! We hope that yours is a blessing to you, your staff, your congregation and your community!



Please share your photos and video with us to share with everyone. Share your photos on Instagram, Facebook or Twitter. Don't forget to use #CampHopeMinistries.


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Monday, May 14, 2018

A few final preparations for the summer!

It’s time to finish writing and mailing Confirmation Letters to your campers. Include welcome, dates, outstanding fees and details about your program, especially Monday registration day. You can also find this on the website under ForDirectors and Ministry Team Leaders

Then finish organizing your camp office with all of your supplies, first aid station, etc.



Next, prepare for and ALL Staff and VolunteerOrientation. This is important for all of your summer events! This includes:
  • Planning and Information. You will want to have a time when all of your youth staff, volunteers and adult mentors can come together to talk and answer questions about what will be happening in the coming weeks. What is expected and what will happen. 
    • Plan to tell everyone to share your photos on Instagram, Facebook or Twitter. Don't forget to use #CampHopeMinistries to share with us what happens at YOUR Camp Hope. 
    • Think about ways to encourage your staff. We provide a resource for you do to this each day of Camp Hope. Utilize Twitter or text devotion for your Daily Staff Devotions
  • Group Building. Plan for some games and discussion questions to help everyone get to know each other. This is a time for a fresh start where everyone is welcome and a vital part of the community. There are many such games that you can find online. If you want somewhere to start, check out our Downtime Activities book
  • Setting up. Get everyone to help set up for the activities. Set up room spaces, put up decorations and organize supplies. This gets everyone on board and helps them to claim ownership of upcoming events. 
  • Commissioning Leaders. Finally, plan a time when your leaders can be commissioned in Sunday worship. This is a wonderful way to raise up Camp Hope once again to your congregation. This may be the largest community outreach that your congregation does and it is vital that you cover the students and adults in prayer! Use our Commissioning Service to help you plan on doing this for your leaders. 
God’s blessings to you this year at Camp Hope!!!!


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Monday, April 30, 2018

Monthly Ministry Team Devotions - May

As leaders we are called to help others grow as leaders. As we head into the summer, let us conclude by knowing it’s not just about what we do as a leader, it’s also about who we are; who we are in relationships to others and to God.

This month take some time to reflect and talk about how you EMBODY the qualities of a leader.





Read
1 Timothy 4:11-16

Reflect and Discuss
Begin with silent reflection before discussing. This can be a moment of silence or a time for journaling. If the group jumps right into discussion, we are less likely to listen to others. We become preoccupied with what we are going to say and are not completely present as we listen to others that are sharing. By taking some time to personally reflect, we can focus on hearing what others are sharing.

Afterwards, engage in a group discussion with these following questions.
  • What jumps out at you from this reading?
  • How is modeling the faith different from embodying it?
  • Who embodied the faith for you? 
  • Is it important to know that those who embody the faith are not perfect? Why or why not?
Put it into Action
How can we embody the faith for others?
  • As a team, how can we be better at embodying the faith for others? How can we be more intentional in:
    • Prayer
    • Preparing for Camp Hope supplies, facilities, etc.
    • Passionately in sharing the good news and this ministry with church members and friends in the community?
  • What goals do I need to set for myself? (You may wish to use these questions as a silent personal reflection time.)
    • How is my prayer life?
    • How am I engaged in bible study or a small group?
    • Who do I turn to as a mentor?

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Monday, April 16, 2018

Summer Checklist

May is coming up and it's a hard time of the year. You are wrapping things up for the school year AND getting ready for the summer. It can be a very busy time and things can easily slip through the cracks.

Here is a list of things to help you stay on track.




By now you should be...
  • Finishing up collecting supplies including orders for any crafts, game items and any Camp Hope store items you will need. 
  • Finishing up on getting facilities ready inside and outside. 
  • Have all spaces reserved for your activities. 
  • Double your efforts on registrations, especially using Social Media! 

You should be planning to...
  • Finish preparing for training your leaders? For Camp Hope you should either plan your Staff Training if you have attended Train the Trainer. If not, be sure to register for Staff Training
  • Review the camper registration forms to ensure that they are filled out in their entirety. Begin to group these by age for camper small groups. Then make a master list of any health care or emotional care needs. This will be very helpful for your adult mentors and rotational leaders as they learn and plan activities, snacks and games specific to your Camp Hope. 
  • Design a Camp Hope database of all of your campers and staff information. Use this to create spreadsheets for sign in sheets and Monday camper registration days. Don’t forget to send a Camper Registration Confirmation Letter. 
  • Get your Summer Camp Office in order. Gather forms that you will use such as "oops forms" for kids who misbehave and "ouch forms" for any little injury. You should also set up a space for a first aid station along with needed supplies. You can use the Camp Office Checklist to help you prepare. This can also be found on the Resources for Camp Directors and Ministry Teams page on the website. 
  • Place your T-Shirt orders so that you will have time to organize them before your campers arrive. (It’s sooner than you think!) You can share T-Shirt ideas on our Pinterest page
  • Plan for a Staff and Volunteer Orientation Day. It is important to schedule this and communicate this to all of your leaders. We will plan this out next month. 

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Monday, April 2, 2018

Monthly Ministry Team Devotions - April

As leaders we are called to help others grow as leaders. This month, let us continue to reflect on the ways in which we help others grow as leaders. These are:
  • Equip
  • Empower
  • Encourage
  • Engage
  • Embody
This month take some time to reflect and talk about how you ENGAGE others as growing leaders.



Read
Matthew 9: 9-13

Reflect and Discuss
Begin with silent reflection before discussing. This can be a moment of silence or a time for journaling. If the group jumps right into discussion, we are less likely to listen to others. We become preoccupied with what we are going to say and are not completely present as we listen to others that are sharing. By taking some time to personally reflect, we can focus on hearing what others are sharing.

Afterwards, engage in a group discussion with these following questions.
  • What jumps out at you from this reading?
  • Engage means to participate with or to become involved with someone. How does Jesus engage Matthew? 
  • Why did the Pharisees not like Jesus being with Matthew?
  • Which engagement do you think Matthew valued more, being called to follow Jesus or Jesus dinning at his house with his friends? Why?
  • Which of these two ways would you value more? Why?
Put it into Action
How can we embody the faith for others? Since relationships matter, how are we at engaging with others?
  • Is everyone engaged with a youth or adult leader with Camp Hope?
  • How are we at engaging staff and other church leaders into Camp Hope?
  • How are we at engaging the entire congregation into Camp Hope?
  • How are we at engaging with each other on this team?
  • How can we be more intentional at engaging the congregation with the camper’s families at home?
  • How can we be more intentional about engaging with the neighborhood and serving others in need? 
  • What can we plan over the staff training and during camp to help the staff engage with each other?

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Monday, March 12, 2018

Ready for the Summer?

You should now have a good idea of your youth staff, volunteers and adult mentors for the summer. You should also have a good start at gathering supplies and donations. But there are still many things to do in order to be ready for the summer.

Now it's time to look at your facilities and supplies. You should consider any changes that need to be made in order to provide for a safe environment inside and outside this summer. Here are some things to consider.

Walk through your facilities and think about how you will be using each space.
  • Where will small groups meet? 
  • Where will you hold worship? 
  • Is there a good place for snacks and games? 
  • How are the bathrooms cleaned and maintained? 
  • Are outdoor areas free of garbage, insects and other hazards?
  • As you look at your facilities, also think about decorations to bring this year’s Camp Hope theme to life! Need some ideas? Visit our Pinterest Page!
Make a list of things that will need to be addressed before the summer. Then meet with congregational leaders to see about meeting these needs and scheduling these spaces so that there are no conflicting activities.

Then pull out any supplies and equipment that you may have from past years. Look at what needs to be cleaned, repaired or replaced.

Finally, don’t forget to send a confirmation letter to families as they register for summer events. Use our Camper Registration Confirmation Letter as a template available for you to tweak.


This can be accessed along with several other resources with this year's password on the website page "Resources for Camp Directors and Ministry Teams".


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