Monday, April 16, 2018

Summer Checklist

May is coming up and it's a hard time of the year. You are wrapping things up for the school year AND getting ready for the summer. It can be a very busy time and things can easily slip through the cracks.

Here is a list of things to help you stay on track.




By now you should be...
  • Finishing up collecting supplies including orders for any crafts, game items and any Camp Hope store items you will need. 
  • Finishing up on getting facilities ready inside and outside. 
  • Have all spaces reserved for your activities. 
  • Double your efforts on registrations, especially using Social Media! 

You should be planning to...
  • Finish preparing for training your leaders? For Camp Hope you should either plan your Staff Training if you have attended Train the Trainer. If not, be sure to register for Staff Training
  • Review the camper registration forms to ensure that they are filled out in their entirety. Begin to group these by age for camper small groups. Then make a master list of any health care or emotional care needs. This will be very helpful for your adult mentors and rotational leaders as they learn and plan activities, snacks and games specific to your Camp Hope. 
  • Design a Camp Hope database of all of your campers and staff information. Use this to create spreadsheets for sign in sheets and Monday camper registration days. Don’t forget to send a Camper Registration Confirmation Letter. 
  • Get your Summer Camp Office in order. Gather forms that you will use such as "oops forms" for kids who misbehave and "ouch forms" for any little injury. You should also set up a space for a first aid station along with needed supplies. You can use the Camp Office Checklist to help you prepare. This can also be found on the Resources for Camp Directors and Ministry Teams page on the website. 
  • Place your T-Shirt orders so that you will have time to organize them before your campers arrive. (It’s sooner than you think!) You can share T-Shirt ideas on our Pinterest page
  • Plan for a Staff and Volunteer Orientation Day. It is important to schedule this and communicate this to all of your leaders. We will plan this out next month. 

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Monday, April 2, 2018

Monthly Ministry Team Devotions - April

As leaders we are called to help others grow as leaders. This month, let us continue to reflect on the ways in which we help others grow as leaders. These are:
  • Equip
  • Empower
  • Encourage
  • Engage
  • Embody
This month take some time to reflect and talk about how you ENGAGE others as growing leaders.



Read
Matthew 9: 9-13

Reflect and Discuss
Begin with silent reflection before discussing. This can be a moment of silence or a time for journaling. If the group jumps right into discussion, we are less likely to listen to others. We become preoccupied with what we are going to say and are not completely present as we listen to others that are sharing. By taking some time to personally reflect, we can focus on hearing what others are sharing.

Afterwards, engage in a group discussion with these following questions.
  • What jumps out at you from this reading?
  • Engage means to participate with or to become involved with someone. How does Jesus engage Matthew? 
  • Why did the Pharisees not like Jesus being with Matthew?
  • Which engagement do you think Matthew valued more, being called to follow Jesus or Jesus dinning at his house with his friends? Why?
  • Which of these two ways would you value more? Why?
Put it into Action
How can we embody the faith for others? Since relationships matter, how are we at engaging with others?
  • Is everyone engaged with a youth or adult leader with Camp Hope?
  • How are we at engaging staff and other church leaders into Camp Hope?
  • How are we at engaging the entire congregation into Camp Hope?
  • How are we at engaging with each other on this team?
  • How can we be more intentional at engaging the congregation with the camper’s families at home?
  • How can we be more intentional about engaging with the neighborhood and serving others in need? 
  • What can we plan over the staff training and during camp to help the staff engage with each other?

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Monday, March 12, 2018

Ready for the Summer?

You should now have a good idea of your youth staff, volunteers and adult mentors for the summer. You should also have a good start at gathering supplies and donations. But there are still many things to do in order to be ready for the summer.

Now it's time to look at your facilities and supplies. You should consider any changes that need to be made in order to provide for a safe environment inside and outside this summer. Here are some things to consider.

Walk through your facilities and think about how you will be using each space.
  • Where will small groups meet? 
  • Where will you hold worship? 
  • Is there a good place for snacks and games? 
  • How are the bathrooms cleaned and maintained? 
  • Are outdoor areas free of garbage, insects and other hazards?
  • As you look at your facilities, also think about decorations to bring this year’s Camp Hope theme to life! Need some ideas? Visit our Pinterest Page!
Make a list of things that will need to be addressed before the summer. Then meet with congregational leaders to see about meeting these needs and scheduling these spaces so that there are no conflicting activities.

Then pull out any supplies and equipment that you may have from past years. Look at what needs to be cleaned, repaired or replaced.

Finally, don’t forget to send a confirmation letter to families as they register for summer events. Use our Camper Registration Confirmation Letter as a template available for you to tweak.


This can be accessed along with several other resources with this year's password on the website page "Resources for Camp Directors and Ministry Teams".


Questions? Suggestions? Join the conversations online
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Monday, March 5, 2018

Monthly Ministry Team Devotions - March

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You should now have a good idea of your youth staff, volunteers and adult mentors for the summer. You should also have a good start at gathering supplies and donations. But there are still many things to do in order to be ready for the summer. <br />
<br />
Now it's time to look at your facilities and supplies. You should consider any changes that need to be made in order to provide for a safe environment inside and outside this summer. Here are some things to consider. <br />
<br />
Walk through your facilities and think about how you will be using each space. <br />
<ul>
<li>Where will small groups meet?&nbsp;</li>
<li>Where will you hold worship?&nbsp;</li>
<li>Is there a good place for snacks and games?&nbsp;</li>
<li>How are the bathrooms cleaned and maintained?&nbsp;</li>
<li>Are outdoor areas free of garbage, insects and other hazards?</li>
<li>As you look at your facilities, also think about decorations to bring this year’s Camp Hope theme to life! Need some ideas? Visit our <a href="https://www.pinterest.com/camphopeideas/">Pinterest Page</a>!</li>
</ul>
Make a list of things that will need to be addressed before the summer. Then meet with congregational leaders to see about meeting these needs and scheduling these spaces so that there are no conflicting activities.<br />
<div>
<br />
Then pull out any supplies and equipment that you may have from past years. Look at what needs to be cleaned, repaired or replaced. <br />
<br />
Finally, don’t forget to send a confirmation letter to families as they register for summer events. Use our <a href="https://s3-us-west-2.amazonaws.com/leadcamphope/Camper+Registration+Confirmation+Letter.docx">Camper Registration Confirmation Letter</a> as a template available for you to tweak. <br />
<br />
<br />
This can be accessed along with several other resources with this year's password on the website page "<a href="http://camphopeministries.org/for-leaders/camp-directors/">Resources for Camp Directors and Ministry Teams</a>". <br />
<br />
<br /></div>
Questions? Suggestions?
Join the conversations online

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Thursday, March 1, 2018

The Great Adventure Curriculum available TODAY



We are happy to tell you that this year's Camp Hope Curriculum THE GREAT ADVENTURE is now ready to download! We will be translating the Take Home pieces into Spanish again this year. This will be completed later this spring and ready to go for summer.


Questions? Suggestions? Join the conversations online
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Monday, February 19, 2018

Recruiting Camp Hope Adult Mentors!

In order to have spiritual children and youth, we MUST have spiritual adults! This is why having an adult mentor to walk along side of youth leaders is vital for success. Youth leaders need adult mentors to help your students grow in their own spiritual maturity.

What do mentors do? How can we train mentors? Check out more on Building a Mentor Ministry.

You will need to set dates for specific times you will meet with your mentors. Fill in the blanks in the Mentor Covenant so your adult mentors know beforehand what dates they need to be available. These dates include:
  • Weeks of Camp Hope
  • Mentor Training Day
  • Sunday Commissioning of Staff
  • Mentor Covenant meetings
  • Evaluation and Celebration Dates
  • Camp Setup day (optional to attend)

How do you use adult mentors? Share with us on Social Media!

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Saturday, February 17, 2018

Train the Trainer DEADLINE

Don't forget. The registration cost for Train the Trainer goes up on February 19th.

Don't miss out on out on early registration costs by signing up for Train the Trainer or the LiveStream TODAY!